As organizations grow and prosper, they generate increasing amounts of data, from everyday tasks such as sending emails and generating reports to more complex processes like lead generation. This data is essential for the functioning of the business, but as it accumulates, it can also cause storage and management challenges. The sheer volume of data can make it difficult to keep track of, update, and maintain, leading to inefficiencies and potential data loss. It becomes essential for organizations to implement effective data archiving and backup solutions to maintain the performance, security and compliance of their data. With regular archiving and backup process, organizations can ensure that their data is well protected and easily accessible when needed.
As businesses generate more and more data, managing it effectively becomes a significant challenge. The rapid expansion of data can make it difficult for organizations to keep up, leading to issues with storage, organization, and accessibility. And with the increasing investment in Salesforce storage year over year, it’s more crucial than ever for businesses to find efficient ways of dealing with the data’s full lifecycle, from creation to storage, to obsolescence, and finally, to deletion.
But simply deleting data is not always a viable solution. Instead, organizations need to find ways to store and manage the data safely and reliably. Archiving and backing up data is essential to ensure that it is well-protected and easily accessible, when required. The right archiving and backup solutions will help businesses maintain the performance, security, and compliance of their data.
In today’s data-driven market, it’s crucial for organizations to have effective storage options for managing the increasing amounts of data. Salesforce storage solutions can provide the necessary tools to efficiently handle and organize massive amounts of data, ensuring that it remains secure and accessible for future use.
The Fine Line between Salesforce Backup and Archiving
Though both salesforce backup and archiving are mechanisms used for secure storage of data. Yet, they are not similar in context.
- Salesforce backup and archiving are two separate but related processes for managing data in Salesforce.
- Backup is the process of making copies of your Salesforce data, which can be used to restore the data in case of data loss or corruption.
- Archiving, on the other hand, is the process of moving historical or rarely used data out of your Salesforce org to a separate storage location, in order to optimize system performance and reduce storage costs.
- Backup is typically done on a regular basis, such as weekly or monthly, while archiving is done less frequently, but it is best to backup frequently to have a better safety net.
- Backups are intended to be used for recovery, while archived data is stored for compliance, long-term retention, and compliance purposes.
- While both backup and archiving are important for maintaining the integrity and accessibility of your Salesforce data, archiving is especially crucial for large and complex Salesforce orgs that generate a lot of data, and also play an important role in regulatory compliance.
In summary, Backups are important to protect data in case of any unexpected event while Archiving is important to maintain the performance of the org, reduce the storage cost and to comply with data retention regulations. Both Backup and archiving work together to provide a robust data management strategy for your Salesforce org.
Why Salesforce Archive and Backup?
When we do a salesforce backup, we primarily save data in emergencies like data recovery, loss of data, compliance issues, etc. On the other hand, the salesforce archive analyzes data and minimizes the cost associated with storage and other administrative activities (audit, compliance, information retrieval, etc.
If optimal management of ever-expanding salesforce data and improvement in storage mediums is on your mind, then data archiving is all you want. The shift has now turned towards Salesforce data archiving, where enterprises search for affordable data archiving solutions.
That’s where this platform, better known as ArchiveOnCloud (AOC), enables you to manage:
- Compliance issues related to government or audits.
- Enhance storage space and performance
- Serve data discovery requests in case of legal matters
- Bring performance improvement of the main application
- Manoeuvre policies associated with administrative records within the company
- Minimize added storage costs.
ArchiveOnCloud (AOC) will be bliss in this era of digitization, where business is highly dependent on web-enabled applications. It paves the way for a smart and efficient data archival management strategy to enhance its proper functioning.
What are Some of the best Salesforce Archiving Practices?
When you have decided upon a particular archiving solution, be watchful of the following points.
- Awareness- You should be fully aware of the data retention policy of your company. The policy caters to internal compliance and regulatory issues. It can become challenging to maintain a record of these different global Salesforce-related policies.
- Frequency – make sure to analyze the right frequency with which you would archive your data. Most business organizations perform a monthly, quarterly, or yearly archival. Please create and manage archiving policies beforehand with the feature of automated object archiving.
- Strict Implementation- Once your data retention policy has been determined, the next step is to implement them through your archive tool.
- Accessibility- it is critical to confirm that every archived record is accessible to the users. Archives should be available to particular users, preferably directly within the related Salesforce platform fields, unlike backups.
- Relationships- it is always better to maintain a parent-child relationship. Whenever you archive an object, you would want to establish parent-child record and attachment relationships if the data is required to return to production.
- Monitoring – it is considered a good practice to monitor archiving activity. It helps in many ways when you report on the progress of your archiving activities, data usage, and archive storage. When you do so, it will give the manager a better insight into returning your archiving solution’s investment.
How is AOC a Differentially Brilliant Way to Manage Data Over its Lifecycle?
AOC (ArchiveOnCloud) is a unique Salesforce data management solution that is very secure. It is specifically designed to completely protect vital business data in case of any unforeseen circumstances.
If you want to safeguard your Salesforce data from non-recoverable data corruption, then AOC is for you. It is a solution that not only provides data protection but also reduces intentional data loss, and costs, offers compliance support, and develops resilience in your ventures.
Now you can handle, copy and recover data without any hassle. The best thing about AOC is that since it offers supports multiple database support. You can position your Salesforce data to a database of your choice during data backup. Let’s have a look at what all you can do to your data with AOC.
Here are Some of the Distinct Features of AOC
- Maintain Track History of Records – Data holds utmost importance; therefore, you cannot tolerate any limitations on tracking the history of records.
- Data Backup Schedule – be it weekly, monthly, or within a preferred time range, it will schedule your data without compromising security. It is easy to set up and launch a backup.
- Data Restoration is Just a Click Away – gone are the days of manual export of data.
- Simplicity, Reliability, and Flexibility – secure Backup and safe Recovery of your data are critical to any organization. Whether the task is straightforward or complex, your potential to scale and develop your business efficiently is maximized when using AOC.
- No Hidden Charges – yes, you heard it right. There’s no cost to signing up, and no credit details are required for the same.
- Satisfied Customers – you can double-check if you are searching for reviews as there are testimonials of many happy clients that extended their gratitude.
The actual worth of data can’t be driven by its raw nature but through techniques and strategies that mine and refine data. It is essential to protect, secure, and efficiently manage data to achieve this. Thus review all aspects before selecting a data storage solution for Salesforce so that your critical business data stays safe beyond the situation.
Frequently Asked Questions
What is Salesforce archiving and backup, and why is it important?
The process of regularly saving a copy of your Salesforce data to a secure location is known as archiving and backup in Salesforce. This ensures that you can restore your data in the event of uninvited data loss or corruption, and it also helps to keep your Salesforce org running smoothly by removing unnecessary data.
What types of data can be archived and backed up in Salesforce?
All types of data in Salesforce can be archived and backed up using third-party tools like Archive On Cloud (AOC), including accounts, contacts, leads, opportunities, cases, and custom objects. Additionally, attachments, field history, and files can also be included in the archive.
How often should I perform Salesforce archiving and backup?
Salesforce archiving and backup should be scheduled on a daily, weekly or monthly basis, depending on the size and complexity of your organization and the volume of data you generate. However, for increased data security, it is always preferable to archive and backup more frequently.
How is the archived data stored and protected?
Archived data is stored in a secure database, such as a MySQL or cloud-based storage, and is encrypted to protect against unauthorized access.
Can I restore my data from an archived backup?
Yes, you can easily restore your data from an archived backup if you need to. With AOC, your data is stored securely and can be restored quite easily. To know more visit www.archiveon.cloud